Instruction for China Authentication of Document

Please follow the requirements below before sending us your document(s) for international authentication.
After you read all the instructions, call us at: 510-3968932 with any questions and to place your order.

I. Application Requirements

A document to be authenticated should meet the following requirements: 注意事项

1. The document should have been authenticated by the Secretary of the State.
文书已经美国公证并办理相应政府部门认证。总领事馆所辖领区内各州出具的文件，只需经州政府认证，即可直接递交至相应的总领事馆进行领事认证，而无需办理美国国务院认证；递交至大使馆的申请，除了须经州政府认证外，还必须经过美国国务院认证。　　

2. The document is truthful, legal and without contents of obvious violation of the Chinese law or potential threats to China’s national or public interests.
文书内容和办理程序必须真实、完整、合法，不得有违反中国法律或可能损害中国国家及社会公共利益的内容。

3. A document with more than two pages must be properly bound as a volume to avoid any substitution. Sealing wax, paging seal or steel seal should be applied to ensure the integrity of the documents.
申请认证的文书在两页以上的，应装订成册，不易被拆换。应采用火漆加封或加盖骑缝章或钢印等，以保证文书的完整性。

II. Authentication Process 申请领事认证的文书应按以下程序办理：

Step 1: The document needs to be certified by a local notary public, or a certified copy should be issued by the competent authorities before consular authentication.
有关文书应当首先由当地公证员（Notary Public）办理公证或由有权机关（如出生、死亡、婚姻登记处、法院、联邦政府部门）出具“核证副本”（Certified Copy）或证书。

Step 2: The document needs to be certified by the Secretary of the State of a U.S. state government in which the document is executed. (Some states require that the document should be certified by the County Clerk first.)
所在州州务卿认证。但有部分州要求先向County Clerk申请认证，再由州务卿（Secretary of State）认证。

Step 3: Applicants must apply for authentication at the Chinese Consulate General of the consular district where the document is certified. The consular district of the Chinese Consulate General in San Francisco covers: Northern California, Alaska, Nevada, Oregon, and Washington. Only documents certified by the Secretaries of State Office of the above listed 5 states (click here for their contact Information) can be certified by the Chinese Consulate General in San Francisco.
州政府认证过的文件，请根据中国驻美使领馆领区划分，属于总领事馆所辖领区的，请向相关总领事馆申请领事认证；属于大使馆所辖领区的，须送美国国务院办理认证后，再送大使馆申请领事认证。如未能按照领区划分递交申请，该申请会被拒绝受理。

III. Documents Required for Application 申办领事认证所需材料

1. One fully completed Notarization and Authentication Application Form.
填妥的《中华人民共和国驻外使领馆公证认证申请表》1份。

2. The original and a photocopy of the document to be authenticated.
已经美国务院认证（送往大使馆认证）或州务卿认证（送往总领馆认证）的文书原件及复印件1份。

3. The original of the applicant’s passport and a photocopy of the photo/information page of the passport or other valid ID.
本人有效护照原件及带照片资料页复印件或驾照等其他有效身份证件复印件。

4. If an applicant has entrusted someone else to submit the application on his/her behalf, a photocopy of both the entrusted person’s and the applicant’s valid ID will be required.
代理人代为申请的，应提交代理人有效身份证件和申请人有效身份证件复印件。

5. If the document is a business license, a photocopy of the passport or driving license of the company’s legal representative and the company document that can prove the person’s legal representative status should be submitted.
如办理公司营业执照文件认证，还应提交公司法人代表的护照或驾照复印件及能证明公司法人代表身份的公司文件。

Authentication Material Checklist 文件清单

1.Original Signed document

2.Notarized document by the county clerk and cover sheet

3.G1- form (China Consulate only)

4.Check payable to China Visa and Notary

5.Our Document Authentication Order Form

6.Copy of all your documents

Send Your Documents To:

China Visa and Notary Service (Attention Lily)
38350 Fremont Blvd Suite 202C
Fremont CA 94536